Shakunt Vilas: Minutes of the Meeting -24.06.2025

Date: 24-06-2025

Time: 9AM - 10AM

Attendees:

· Mr. Charith [Client]

. Mrs. Shantini [Client]

· Ar. Kiran Nayak (Principal Architect)

key points:

1. Owner–Contractor Agreement

To ensure clarity and avoid disputes during construction, we recommend the following clauses be added or clarified in the contract:

• Design Revisions & Changes

  • Define the process for implementing design changes during construction.

  • Clearly state:

    • Who is authorized to make changes.

    • When changes can be discussed and approved (preferably during coordinated site or office meetings).

    • How the impact of changes on cost and timeline will be assessed and communicated.

• Dispute Resolution & Termination

  • Include a clear clause outlining the process for dispute resolution and conditions for contract termination, if required.

• Workmanship & Material Quality

  • Outline penalties and corrective procedures for poor or incorrect workmanship.

  • Specify:

    • Who reviews and approves brands/makes for key materials (steel, masonry, concrete, etc.).

    • The process for approving substitutions if any deviations are proposed.

• Retention Clause

  • Include a retention amount (typically 5–10%) to be held until the end of the defect liability period. This ensures post-construction issues are addressed.

• Cost Escalation

  • While basic rates are included, the contract should define:

    • How inflation-linked cost escalations will be handled.

    • The notice period required before clients are informed of rate changes.

2. Interior Design & Layout Coordination @Tall Storeys Projects 

• Material Preferences:

  • Marble flooring to be used throughout the flat as per C+S’s preference.

• Room Configuration:

  • Arnav’s room will be located next to the master bedroom (near the lift).

  • The bar unit will be similar in size and scale to Dr. Ranga Nayak’s.

• Layout Planning:

  • Begin work on detailed layout options that affect architectural elements:

    • Bathroom and kitchen configurations

    • Any proposed changes to room layouts

• Time-Sensitive Coordination:

  • The location of the internal terrace stair and powder room must be finalized at the earliest.

    • This needs coordination with the Archemy team and integration into site drawings.

• Kick-off Coordination Call:

  • Dr. Charit will arrange a virtual meeting with C+S, Tall Storeys, and Archemy to align on design intent and initiate architecture–interior coordination.